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Setting up your email broadcast

With Viafax, Email broadcasts can be set up in minutes. Here's how to get started:


First...
Call Viafax to get your account number, which will be used to name the different elements of your broadcast and also identify you as a Viafax customer (please, always use your account number in all communication with Viafax).

Get a Viafax order form (electronic or paper format) that will enable you to outline the specifics for each of your broadcasts. Once this is done you simply send the order form along with the list of recipients and the document you wish to send.

Preparing the Email broadcast.
There are two main elements needed for an Email Broadcast. The first is the list of recipients that will receive your Email and the document you will send to these recipients.

N.B. Please keep in mind that you can reach our friendly staff at all times for assistance.

1-DATABASE
Most databases in PC format are accepted.

Please, before every broadcast, it is important to verify the following:

Email address must be complete and alone in one field.
All records must have their data fields in the same consistent order.
All fields needed for personalization must be included in each record.
Once we receive the list, Viafax built-in list maintenance will automatically de-duplicate and correct common errors.

Email lists provided by Viafax
For now, Viafax does not supply their own list of email addresses for the public.

2-DOCUMENT
Most documents in PC format are accepted.

Please, before every broadcast, it is important to verify the following:

If you are using a special typeface, be sure to include the TrueType font with your file along with any other non-embedded graphics.
Documents created by Viafax
Our design department will work with you to design your document, choose type fonts, create graphics and develop the ideal message that will achieve the greatest response.

Last step
Once your documents and lists are ready, send them to Viafax by Email or mail (on diskette or CD) along with your completed order form. If required, a "test" Email with merge data, if any, can be prepared for your approval. Once you are satisfied, your email broadcast can be launched.

Get your Job reports
Once the delivery is complete, transmission reports are generated with broadcast details.


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